The advantages of automated invoice processing with ImageCapture
The use of ImageCapture has ensured that the financial processes became a whole lot more flexible. We barely find any errors. Our creditors are paid on time, exactly to the day, and the most important thing: our people have time to do what they do so well, their core business.
The software is really user friendly, easy to understand and offers flexibility in the processing methods. Many processes run automatically in the background, so you don’t really need to think about them.
Scan Sys keep their promises, and you can rely on them. They put themselves in your shoes and don’t try to wring every last drop of cash out of you. Our experiences with the helpdesk are very pleasant, even with the most complicated issues they are always willing to help you. In all those years, our administration has never stopped for a day due to software issues. This is crucial for our department because we must deal with large numbers of invoices that have to be processed every day
My experience with Scan Sys has been extremely positive. With the help of your consultant Iloy (ed. Iloy van den Berg) the system was up and running within three weeks! The collaboration worked really well for us. Our whole purchasing process has been vastly improved, especially in my department, where we can see a huge difference, but our project managers are also highly satisfied with the new way of working.
Scan Sys is a great partner to do business with! They put themselves in the customer’s shoes. Instead of using their own product as reference point, they try to match the customers wishes as closely as possible.
In addition to the smart workflow options, we are also very excited about ImageCapture’s archive feature. The system makes everyone save a lot of time. I no longer have to search for the location of a physical invoice in the company. That alone saves me an enormous amount of time and hassle. We are very happy with this solution.
We knew, back in 2018, that we needed to digitize the procurement process. In retrospect, I am very glad that we implemented ImageCapture everywhere before 2020. A paper process in the work-from-home era would have been very inconvenient.
In addition to faster digital processing of invoices and more insight into invoice status, this implementation of Ultimo, Exact and ImageCapture has greatly reduced paper flow!
When Scan Sys introduced the module for expense claims processing, we saw this as the perfect opportunity to make an improvement. It saves our colleagues in the finance department a lot of work; they no longer have to find out for each receipt what the costs were intended for.
This integrated solution has brought us about 30% additional efficiency since 2019. We spend much less time on processing invoices.
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