You can save valuable time on the processing of your purchase order confirmations with ImageCapture software, by matching them automatically with your purchase orders. You will also avoid the errors that tend to occur when data is manually entered. Purchase order confirmations that come in by email are automatically read and ready to be processed in ImageCapture. The software automatically recognises the creditor and retrieves the outstanding purchase order from your administrative system. ImageCapture then matches the order confirmation down to line level with the purchase order in your administration. Any discrepancies in prices, amounts or articles are immediately noticed.
The prices and delivery dates from the order confirmation can be directly updated in your administrative system. In any cases of large disparities, the order confirmation can be distributed, for instance via workflow, whilst awaiting the response of the supplier.
The order confirmation is then digitally archived with the purchase order in your administrative system and can be made available when the purchase invoice has been received. When delivery has taken place, the goods receipt are automatically debited at the right invoice amount. This makes for a more efficient processing of your purchase invoices as well.
On our Interfaces page you can find details on all the available links for ERP and financial applications. Is your application not shown on here? Scan Sys is continuously developing new standard links for ERP and financial applications. Please get in touch with us for more information.
