Consignment note processing

Consignment note processing, CMRs and other freight documents

Many transport companies receive hundreds of orders every day with various freight documents such as consignment notes, CMR documents, manifests, purchase invoices and daily financial records. Actions such as updating the packaging administration, copying, and sorting waybills and sending the documents with the sales invoice take up a lot of time. In addition, the paper documents must be stored in folders, which means that the archive continues to grow. The billing process is also delayed when documents must be sorted manually.

With ImageCapture for Documents software, you can omit manual actions from the administrative process of your transport organisation. The software scans the most diverse freight documents such as consignment notes, CMR documents, manifests, purchase invoices and daily financial records. This makes the invoicing process in your organisation much faster.

The freight documents can be automatically processed for the most part and linked to your TMS. These documents can be called up directly from the underlying application. With ImageCapture you can, for example, request the waybills from the order administration and send them with the sales invoice, or make them available online via Track and Trace.

You can scan CMRs in batches by journey, charter, trailer, or any other defined parameter. The CMRs are linked to the consignment number in your transport record system. All scanned documents are automatically archived and can be accessed from your TMS and Tracking & Tracing. When you work with a shipper, your order number will not be stated on the CRM by default. With ImageCapture you can automatically link the consignment notes of the shipper to the correct order in your TMS.

The combination of the ImageCapture for Documents and ImageCapture for Forms modules allows you to automatically process changes in packaging. Defects and damage can also be recorded. All information is linked with the files in your TMS.


List of advantages of automated consignment notes and checklist processing:

  • Less paper used. Instead of having a consignment note for each consignment, various consignment lines can be printed off on one page.
  • Faster processing. A single run sheet can be scanned far faster than tens of individual consignment notes. Signature recognition allows the goods that have not been delivered to be processed far more quickly.
  • The documents are digitally archived and accessible from the TMS and via Tracking & Tracing.
  • The software can be fully integrated in your TMS.
  • Proof of delivery can be sent digitally or made available in your Tracking & Tracing system


Checklists or run sheets are collective documents for transport orders. They are often used for distribution in densely populated areas where one vehicle makes multiple deliveries. You will of course need to show your customers the proof of delivery but will not want them to know who your other customers are.

ImageCapture for Run sheets not only makes this possible but is also very easy to use. The software automatically divides the run sheet into individual lines for each consignment after scanning. Thus, you can send individual digital copies of each one to your customers.


What makes our run sheet module unique is that:

  • It supports variable row heights for each consignment. This allows you to expand each line row with full details of goods despatched. In this way the recipient not only signs for receipt of the consignment but also the specified goods.
  • Recognition of a signature. There is no proof of delivery for the customer without a signature and the consignment may have to be delivered again. This information can be processed automatically in your TMS.


User stories
Customers have their say