Trade organizations that do a lot of business with regular customers, not only have to deal with incoming invoice flows such as cost invoices and purchase order invoices, they also regularly receive purchase orders in PDF or paper form, that must be manually entered as sales orders in Exact Globe. This sales order is the basis for the sales invoice to be sent later. Processing the purchase orders, checking for price agreements, and archiving the underlying documents is an error-prone process that requires a lot of time from the administration. The sales orders received are kept for consultation when questions arise about the sales invoice sent. Retrieving the correct purchase order can also be a time-consuming task. With ImageCapture, this process of checking, entering, and archiving is fully automated. In addition, the software integrates fully with your Exact Globe administration and uses the data available there. You always manage your sales orders in one place, in Exact Globe.
The software automatically matches the purchase order, down to invoice line level, with article codes, purchase prizes and specific price agreements per customer. Scale discounts are also taken into account. Any discrepancies are easily recognized and can be adressed accordingly. When the purchase order is converted into a sales order, you can also add additional information such as alternative delivery and/or invoice adresses. After approval in ImageCapture, the sales order is automatically created in Exact Globe. ImageCapture can also send your clients an automatic notification, confirming receipt of the order. The digital document is directly linked to the sales order in Exact Globe.