Automated expense claim processing with SAP Business One and ImageCapture software ensures greater efficiency in processing your employees’ expenses. Digitizing the processing of expenses prevents errors and gives you up-to-date insight into expenses at all times. With ImageCapture, employees can simply take a photo of their receipts and submit the expense report digitally. This also prevents receipts from getting lost or claims from being submitted too late. Expense claims can be processed and paid quickly and efficiently.
Employees can also enter data such as payment method, amount and a description when submitting the claim. All master data for filling in these fields is immediately available from SAP Business One. After the employee submits the claim, ImageCapture presents it to the administrative staff in the form of an automatic booking enty proposal. This proposal can be edited with additional data such as project numbers, cost centre or carrier and descriptions. It can also be immediately assessed whether the claim requires additional approval and how the entry should be created. For example, this could be a purchase entry in which the employee is designated as the creditor, or an entry that needs to matched with a previous debit or credit card payment.
The manager receives a notification email with a link to the claims to be approved in the ImageCapture Workflow. After approval of the claim, the (additional) approval information is linked back to the claim entry in your financial administration and in the ImageCapture digital archive as audit trail information.