Working from home is here to stay. But, what do you need most to be productive in a hybrid work environment? Naturally, you want to work in a place that is equipped with all the conveniences. Let it be clear that digitization of processes and good IT infrastructure are of great importance.
A DIGITALIZED WORK ENVIRONMENT
The manual booking and processing of purchase invoices doesn’t fit into a digital working environment. After all, you always want to have access to your costs and documents, even from home or on the road. In addition, the manual processing of purchase invoices is a costly process due to the many human actions required, such as sorting, stamping, manually entering invoice data and distributing the papers internally for approval. This last action, in particular, turns out to be very labor-intensive and error-prone in practice, because digital invoices are often printed out for physical distribution. On the way, they get lost or they are left on the desk of a colleague who is working from home. If the supplier contacts him to ask when he can expect payment of the invoice, it is impossible for the administration employee working from home to find out where the invoice is. Working from home and the office therefore requires digitization of the administrative processes and a software product that adapts flexibly to the working environment, especially if work is done both from home and in the office. That is why, in combination with the automation of the booking process, workflow for the digital approval of purchase invoices is also being used more often.
DIGITAL WORKFLOW OFFERS OPTIMAL FREEDOM AND FLEXIBILITY
Workflow functionality for approving purchase invoices offers users freedom and flexibility to work at any time or location. The continuity of processes is ensured and an up-to-date insight into the costs and status of an invoice is created. Employees who must approve purchase invoices receive an automatic notification via email or on their smartphone or tablet that invoices are ready to be reviewed. Whether they are at home, in the office or on the road, reviewing the incoming invoice flow no longer needs to be delayed. In addition, the workflow in ImageCapture is fully equipped with all the functionality you need so that reviewing the documents is just a piece of cake. For example, while reviewing an invoice, you can immediately see how it has been posted, who has already approved the invoice, or if and when other colleagues have asked questions about it. Of course, in addition to approving and rejecting an invoice, you can also ask questions or delegate the invoice to one of your colleagues.
COMPLETE INSIGHT INTO YOUR DOCUMENTS
Want to look up an invoice from home or on the road? Then you can quickly filter the ImageCapture digital archive by date, amount or supplier. Here, you’ll find all invoices that are being processed or have been processed in ImageCapture. The booking information (audit trail) can also be found here as an attachment to the invoice document.
MORE ABOUT OUR AUTOMATION SOLUTIONS FOR YOUR ADMINISTRATION
With ImageCapture software for processing and approving your purchase invoices, you digitize your administrative process, create up-to-date insight into your costs, and ensure a good flow of your purchase invoices. This is how ImageCapture supports your hybrid workplace! Would you like to know more about our software solutions? Then take a look at our solutions pages or fill out our contact form. Our sales team can inform you about the possibilities of our software for your financial administration.