Imagecapture for Invoices in conjunction with Ultimo and Exact Globe offers purchase order driven organizations the ability to match invoice data directly to purchase orders and receipts in Ultimo and Exact Globe.
Depending on the available line data on the invoice and the presence of the item code information in the Ultimo and/or Exact Globe item tables, it is possible to match invoice data both on header and line level. At that moment price differences and/or differences in quantities on line level are marked with a color.
The result of the invoice matching is offered for verification in the booking screen. The booking is automatically enriched with all booking data that was previously recorded on the order line within Ultimo or Exact Globe. In this phase it is possible to modify or further enrich the read data with administrative data from Exact Globe.
When using invoice matching in ImageCapture, it is possible to have the invoice matched automatically by using adjustable threshold values. Any discrepancies that arise can then be made available as log information in the subsequent digital approval in ImageCapture for Invoices.
For the processing of cost invoices without prior obligation, an automatic booking proposal is immediately generated in ImageCapture, whereby all details such as cost centre, cost carrier and projects can be included in the booking in Exact Globe. Double entry checks are carried out automatically and, if necessary, the previously archived document can be opened directly from the Ultimo and/or Exact Globe database for verification.
During processing, the correct fiatteur is automatically selected based on creditor, ledger account and various other dependencies such as threshold amounts. Fiduciaries can be added manually to the document to be approved.
It is possible to have invoices processed fully automatically in ImageCapture, without human interaction. This can be done using robotic accounting functionality. This functionality can be set up per creditor or administration and used, for example, for purchase order invoices. If these 100% match the previously placed order in Ultimo, the invoice can be posted automatically. UBL invoices can also be processed fully automatically in this way, as can invoices from creditors selected by you. For example, when invoices contain monthly recurring costs, or when recognition of these invoices is always 100%.
If previously scanned packing slips have been saved as attachment documents in Ultimo when posting receipts, it is possible to automatically merge these documents with the read invoice when processing the invoice, so that the combination of invoice and Ultimo attachment documents can be presented as a complete document via the ImageCapture workflow functionality for authorization.