Home » Integrations » Automated expense claim processing with Pinewood DMS

Automated expense claim processing with Pinewood DMS

Digital expense claim processing with Pinewood DMS and ImageCapture software brings greater efficiency to the process of processing your employees’ expenses. By digitizing the expense claim processing process, errors are prevented and you always have up-to-date insight into expenses.

Efficient expense claiming

With ImageCapture, employees can easily take a picture of their receipts and submit the claim digitally. This also prevents receipts from getting lost or claims from being submitted late.

Claims can be processed more quickly and payouts to employees are many times more efficient as a result. 

Schedule an online demo
Contact us

The process in ImageCapture

Submitting

In ImageCapture, employees can create a claim by taking a picture of the receipt. In the process, descriptions and codings can be added directly to the claim. To fill these fields, master data is retrieved from Pinewood.

Employees can also provide data such as method of payment, amount and a description when submitting the claim. All master data for completing these fields, are hereby available directly from Pinewood.

Coding

Based on the declaration data provided by the declarant, ImageCapture creates an automatic booking proposal for the administration staff. The accounting department then evaluates how to book the expense report.

For example, the expense report may have been advanced by the employee or already paid by company debit or credit card. In addition, it is also determined whether the claim should still be approved digitally.

Entry

After checking the claim entry, it is created in the financial records. The digital expense report is attached to the entry and is directly retrievable from the entry.

The advantages of expense claim processing with Pinewood DMS

  • Save valuable time on expense processing
  • No more errors caused by manual booking
  • Mobile and tablet submission and approval of expense claims
  • Faster processing and payment of expense claims
  • ImageCapture integrates fully with Pinewood DMS
  • Digital approval with extensive workflow functionality in ImageCapture
  • Digital archive with optional reporting options in ImageCapture
  • No limit or variable costs on the number of submitted claims

Also available for Grayhams Pinewood DMS

Invoice processing with workflow and archive
Top