Automated expense claim processing with Pinewood DMS

The process in ImageCapture



Based on the declaration data provided by the declarant, ImageCapture creates an automatic booking proposal for the administration staff. The accounting department then evaluates how to book the expense report.

For example, the expense report may have been advanced by the employee or already paid by company debit or credit card. In addition, it is also determined whether the claim should still be approved digitally.


After checking the claim entry, it is created in the financial records. The digital expense report is attached to the entry and is directly retrievable from the entry.

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Stefan Productspecialist

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The advantages of expense claim processing with Pinewood DMS

  • Save valuable time on expense processing
  • No more errors caused by manual booking
  • Mobile and tablet submission and approval of expense claims
  • Faster processing and payment of expense claims
  • ImageCapture integrates fully with Pinewood DMS
  • Digital approval with extensive workflow functionality in ImageCapture
  • Digital archive with optional reporting options in ImageCapture
  • No limit or variable costs on the number of submitted claims

Also available for Grayhams Pinewood DMS

Invoice processing with workflow and archive