During creditor recognition, based on the authorization scheme in ImageCapture, the appropriate authorization list is also immediately selected, taking into account preset threshold amounts and other differences. Based on these threshold amounts, purchase order confirmations, for example, only above a certain amount of variance are first presented to the purchaser for approval. The procuration schedule can be optionally configured based on creditor, administration, types of discrepancies or other elements. Billers automatically receive a notification that confirmations are ready for review in ImageCapture, along with a link to the ImageCapture Web client.
When the approver logs into ImageCapture, a complete overview of confirmations awaiting approval is displayed. The extensive workflow functionality allows the approver to not only approve or disapprove, but it is also possible to ask a colleague a question, delegate the confirmation to a colleague or skip it, for example while waiting for a response from the supplier. When reviewing the confirmation, all current relevant order information of the order is visible from GLOVIA G2. Also shown are the approvers still to follow in the review process and all audit trail information from the previous process steps.
From the moment confirmations are imported into ImageCapture, they become part of the digital archive, including all matching, approval and process information. The digital archive in ImageCapture is searchable with text labels. Access to the documents in the digital archive is highly dynamically controllable.