In addition to processing cost invoices, purchase order related invoices can be matched directly to open receipts in GLOVIA G2. Here ImageCapture processes the invoice, not only at header level, where read invoice amounts are matched to the total value of receipt lines of the purchase order number, but depending on the invoice layout, ImageCapture can also process the invoices at line level. Lines are checked for item numbers, quantities, descriptions, gross and net prices, among others.
On this basis, when matching on purchase order at line level, differences of invoiced quantities and purchase prices are immediately visible. In case of discrepancies, administrative corrections can be made such as changing the expected purchase prices or booking price differences and freight costs. For large differences, the entry is created as a blocked entry in GLOVIA G2 pending receipt and processing of a credit note.
It is possible to fully automate the invoice processing in ImageCapture, without human interaction. This can be done using robotic accounting functionality. This feature can be set up per creditor or administration and can be used, for example, for purchase order invoices. When these invoices match 100% with the previously placed order in GLOVIA G2, the invoice can be booked automatically.
UBL invoices can also be processed fully automatically this way, as can invoices from creditors you have selected. For example, when invoices contain monthly recurring charges, or when recognition of these invoices is always 100%.
If the goods receipts have not yet been processed in GLOVIA G2 during matching, it is possible to create the invoice registration from ImageCapture in Glovia G2 in advance, with the GLOVIA G2 distribution rules after the receipts have been processed and matched.