ImageCapture for Invoices is user friendly scanning and recognition software for the automated processing and archiving of purchase invoices in Real Estate. Spacewell’s Facility Management software enables the automation of FM processes based on best practices to optimize the work of facility managers, cleaning staff and technicians.
ImageCapture integrates fully with the Spacewell software and when processing your invoices, makes use of all master data and accounting protocols used in your system without any need for periodic synchronisation. In this way you exclusively use Real Estate to manage your data.
Invoices that come in the post are scanned, invoices that come in by email, e-invoicing or a portal are read and are then ready to be processed in ImageCapture.
At this stage you can assign the free fields such as administration codes and the date the invoice is recorded. These fields extract their information directly from your Axxerion records and this means there is no need for periodic synchronisation with master data tables.
By making use of all available master data and record protocols in Axxerion, ImageCapture offers an automatic entry proposal as a check and further coding of the invoice. In doing this all record fields, such as ledger accounts, cost centres, cost units, contracts and periodes are supported.
For invoices that are often split into multiple lines, automated invoice processing with ImageCapture for Invoices offers the great advantage of line recognition. By doing this an invoice that has been read can be immediately presented as a proposed entry with multiple lines of codes.
In addition to coding cost invoices, purchase order related invoices can be immediately matched with outstanding contracts in Axxerion.
Any differences in invoiced numbers and purchase prices are automatically revealed. This may lead to a rejection comment to be included in the invoice entry.
After the invoices have been checked and enriched, they are digitally archived and the entries are created in Axxerion.
The scanned invoices can be called up from the registered records.
The advantages of automated invoice processing with ImageCapture
Full integration with Spacewell Real Estate
Uniform processing of scanned and digital invoices in PDF and UBL format
Extensive recognition at header & line level
Matching on orders and contracts
Approving via Spacewell Real Estate Workflow
Advanced digital archive with optional management reporting capabilities