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Automated invoice processing with Real Estate

ImageCapture for Invoices is user friendly scanning and recognition software for the automated processing and archiving of purchase invoices in Real Estate. Spacewell’s Facility Management software enables the automation of FM processes based on best practices to optimize the work of facility managers, cleaning staff and technicians.

Direct integration

ImageCapture integrates fully with the Spacewell software and when processing your invoices, makes use of all master data and accounting protocols used in your system without any need for periodic synchronisation. In this way you exclusively use Real Estate to manage your data.

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The process in ImageCapture

Scanning

Invoices that come in the post are scanned, invoices that come in by email, e-invoicing or a portal are read and are then ready to be processed in ImageCapture.

At this stage you can assign the free fields such as administration codes and the date the invoice is recorded. These fields extract their information directly from your Axxerion records and this means there is no need for periodic synchronisation with master data tables.

Coding

By making use of all available master data and record protocols in Axxerion, ImageCapture offers an automatic entry proposal as a check and further coding of the invoice. In doing this all record fields, such as ledger accounts, cost centres, cost units, contracts and periodes are supported.

For invoices that are often split into multiple lines, automated invoice processing with ImageCapture for Invoices offers the great advantage of line recognition. By doing this an invoice that has been read can be immediately presented as a proposed entry with multiple lines of codes.

Matching

In addition to coding cost invoices, purchase order related invoices can be immediately matched with outstanding contracts in Axxerion.

Any differences in invoiced numbers and purchase prices are automatically revealed. This may lead to a rejection comment to be included in the invoice entry.