Automated invoice processing with Axxerion

ImageCapture for Invoices is user friendly scanning and recognition software for the automated processing and archiving of purchase invoices in Axxerion. ImageCapture integrates fully with the Spacewell software and when processing your invoices, makes use of all master data and accounting protocols used in your system without any need for periodic synchronisation. In this way you exclusively use Axxerion to manage your data.

The advantages of automated invoice processing with Axxerion

  • No more errors that manual processing causes
  • Faster throughput and processing of invoices
  • Documents are always available in digital form and are never lost
  • No need for a paper archive
  • Full integration with Axxerion
  • Extensive recognition right down to line level
  • No limit on the number of records or documents

 

The process

 

Scanning

INVOICE PROCESSING with Axxerion -> SCANNING OR READING

Invoices that come in the post are scanned, invoices that come in by email, e-invoicing or a portal are read and are then ready to be processed in ImageCapture. At this stage you can assign the free fields such as administration codes and the date the invoice is recorded. These fields extract their information directly from your Axxerion records and this means there is no need for periodic synchronisation with master data tables.

Coding

INVOICE PROCESSING with Axxerion -> CHECKING AND CODING

By making use of all available master data and record protocols in Axxerion, ImageCapture offers an automatic entry proposal as a check and further coding of the invoice. In doing this all record fields, such as ledger accounts, cost centres, cost units, contracts and periodes are supported.

For invoices that are often split into multiple lines, automated invoice processing with ImageCapture for Invoices offers the great advantage of line recognition. By doing this an invoice that has been read can be immediately presented as a proposed entry with multiple lines of codes.

Matching

INVOICE PROCESSING -> CHECKING AND MATCHING

In addition to coding cost invoices, purchase order related invoices can be immediately matched with outstanding contracts in Axxerion.  Any differences in invoiced numbers and purchase prices are automatically revealed. This may lead to a rejection comment to be included in the invoice entry.

Entry and Archiving

INVOICE PROCESSING with Axxerion -> ENTRY AND ARCHIVING

After the invoices have been checked and enriched, they are digitally archived and the entries are created in Axxerion. The scanned invoices can be called up from the registered records.

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