Document processing

Electronic documents offer many more possibilities than paper ones.You may not be able to avoid receiving paper documents. But you can be fully in control of what happens to them next.

By digitising your documents you can make a huge leap in efficiency. Some of the possibilities:

Link the documents to a workflow. Documents are automatically sent to the responsible staff, at the correct moment within the business process. This way, you can avoid unnecessary delays and possibly parallel-process the information.

Automatically process documents in information systems. Invoices, payments, runsheets and many other documents are automatically recognised and entered in the correct systems.

Quick and secure retrieval, anywhere, anytime. Electronic documents do not get misplaced and are not restricted to any area. (Automatically) added security keys will protect them against unwanted exposure and abuse.

   
ImageCapture for Documents makes digitising your documents very easy.

It recognises scanned documents and sends them automatically to the right locations, applications or databases. Invoices and payments for instance, can be directly imported into your accounting system.

ImageCapture for Documents is the basis of our software, to which specific modules can be easily added. Even without those added modules, ImageCapture already has extensive possibilities, like:

Optical Character Recognition (OCR). Lets you convert printed text in a scanned document into searchable, editable and exportable text that can even be allocated as meta data.

Document indexation. Documents are indexed by means of an added code, through OCR, barcode scanning or a link with a database application.

Document enrichment. Add user-definable meta field directly to a document. Mandatory field input, data validation and interfacing to other fields are some of the possibilities.

Archiving. Digitised documents are written to the correct location. Names of files and folders are automatically generated.

Database export. Scanned documents or sections thereof can be exported into many different file and database formats.

We have already developed a large number of branch-specific interfaces, for example for bookkeeping systems and transport management systems.

Call us now, or request more information through this information form.